Training Procurement Outsourcing: AN OPTIMIZED PROCESS
Simplify your procurement management with our dual expertise in HR and financial management.
As an agent for over 100 clients, managing an annual procurement volume of 80 million euros, we provide you with a 100% digital platform to monitor your training budget in real time.
Why Choose NOOUS to Outsource your Training Procurement Management?
years of experience
purchase orders issued in 2024
different currencies
Mid-cap and large corporate clients
budget managed
invoices validated in 2024
#expertise
Thanks to our dual expertise in professional training and financial management, we provide tailor-made support, adapted to your operational and budgetary challenges.
#transversalité
With our 10 areas of expertise, we offer a unique synergy, bringing together all our skills to ensure the success of your project.
#digitalisation
With our 100% digitalized procurement platform, you monitor your training budget in real time, ensuring smooth, precise management and optimal control of your expenses.
Why Outsource your Training Procurement Management?
1
Simplified Supplier Creation
Supplier entry and validation is tedious (supporting documents, validation deadlines, and internal rules).
2
Secure Purchase Order Management
Avoid risks and streamline collaboration with your suppliers.
3
Invoicing without Errors or Delays
We centralize and validate all invoices for fast and reliable processing.
4
Adherence to Payment Deadlines
Our management optimizes payments and preserves your supplier relationships.
5
Real-time Budget Visibility
Track your expenses to manage and make decisions with full transparency.
Our Solution: Outsourcing your Training Procurement Management
Engagement auprès de vos fournisseurs
Processus optimisé et réactif
Paiement sécurisé
Solutions de trésorerie flexibles
Refacturation transparente
Pilotage budgétaire
FAQ
Training procurement outsourcing: an optimized process
What is Meant by Training Procurement Outsourcing?
Training procurement outsourcing involves entrusting a specialized provider with the operational and financial management of purchases related to your skills development plan.
This notably covers:
- The verification of compliance and registration of your suppliers.
- The issuance and tracking of purchase orders with training organizations and your associated service providers (accommodation, catering, logistics).
- The centralization and validation of invoices.
- The adherence to payment deadlines and the management of your financial flows.
- The provision of a digitalized platform offering real-time tracking.
- The implementation of personalized budgetary reporting to improve your management of training budgets.
- The production of monthly re-invoicing files to facilitate your accounting entry.
What is Covered by Training Procurement Outsourcing?
The training procurement mandate applies to all your pedagogical methods (in-person, digital learning, blended learning) as well as all training modalities.
It also applies to all currencies and all types of purchases you choose (catering, hospitality, printing, support, etc.).
What Concrete Benefits and ROI Can be Expected from Training Procurement Outsourcing?
Outsourcing your training procurement allows you to:
- Lighten the administrative burden on your HR and accounting teams by managing your suppliers and their registrations in their dedicated tools.
- Secure processing times (purchase orders within 48 hours, double validation of invoices, adherence to payment deadlines).
- Benefit from real-time visibility on commitments and expenses.
- Optimize purchasing conditions through negotiation with your key partners.
Return on investment is measured at two levels:
- Financial: savings related to negotiated conditions, cash flow management (fund advances, capital calls, bank discrepancies), and simplification of VAT declaration processes.
- Organizational: time savings for your internal teams, increased reliability of flows, consolidation of reporting, and improved quality of supplier relationships.
Does Training Procurement Outsourcing Modify the Employer's Legal Obligations?
No. In France, Article L6321-1 of the Labor Code requires employers to ensure employees’ adaptation to their positions and to maintain their ability to hold a job. The company remains responsible for developing and monitoring the skills development plan.
Outsourcing training procurement allows for delegating operational tasks, but the legal responsibility remains entirely with the employer.
Does training procurement outsourcing impact the employer's VAT declaration obligations?
No. Outsourcing training procurement does not change the company’s VAT obligations.
The responsibility for verifying, declaring, and processing VAT remains with the client company. Outsourcing allows for delegating the administrative management of purchases, but not the tax responsibility. Nevertheless, the service provider supplies controlled and qualified data to facilitate the declaration of VAT for outsourced training purchases.
In France, certain training courses may be exempt from VAT when they fall under continuing vocational training and are provided by an organization declared to the DREETS (Regional Directorate for Economy, Employment, Labor, and Solidarity).
This exemption is provided for by Article 261-4-4° a of the General Tax Code, explained in the official documentation of the tax administration: https://bofip.impots.gouv.fr/bofip/943-PGP.html/identifiant=BOI-TVA-CHAMP-30-10-20-50-20191016
Deliverables and Reporting for Training Procurement Outsourcing?
A reliable provider generally supplies you with:
- A detailed report and personalized follow-up.
- Precise monthly re-invoicing files to simplify your VAT declarations.
- A budgetary management allowing the tracking of your expenses by categories.
- Reports adapted to the company’s needs.
Ready to Outsource your Training Procurement Management?
A Need, a Question?
Our teams are available to answer your questions!
